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20250616605Assist the direct supervisor in setting the key objectives of the department or section; perform and execute a range of different administrative tasks; provide the support to coworkers; ensure the transfer of expertize and knowledge; and prepare the specialized documents and reports of business results.
Some or all of the following licenses, certificates or degrees may be required to work in this career.
The techniques of recording and summarizing business and financial transactions and analyzing, verif...
The set of rules that govern the activity of a company.
Lead events by managing budget, logistics, event support, security, emergency plans and follow up.
Organize the completion of official documents such as letters of credit, shipping orders, and certif...
Distribute mail correspondence, newspapers, packages and private messages to customers.
Answer questions, resolve doubts, and solve inquiries in regard to general institutional and corpora...
Disseminate internal communications using the different communication channels that a company has at...
Receive, process, and pass messages to people coming from phone calls, faxes, postal, and emails.
Prepare, compile, and write mails with the adequate information and an appropriate language to make ...
Guarantee that the tracking and recording standards and rules for document management are followed, ...
Create a filing system. Write a document catalog. Label documents etc.
Fill out forms of a different nature with accurate information, legible calligraphy, and within a ti...
Fix and schedule professional appointments or meetings for clients or superiors.
Handle mail considering data protection issues, health and safety requirements, and specifications o...
Handle petty cash for minor expenses and transactions required for the daily running of a business.
Prepare the invoice of goods sold or services provided, containing individual prices, the total char...
Organize and classify records of prepared reports and correspondence related to the performed work a...
Liaise with managers of other departments ensuring effective service and communication, i.e. sales, ...
Maintain an effective internal communication system among employes and department managers.
Keep inventory of office supplies such as equipment and stationery items to avoid out of stock or mi...
Maintain updated the statutory books of the company with the relevant information of the directors a...
Manage various data formats and files by naming, publishing, transforming and sharing files and docu...
Schedule and confirm appointments for the personnel of the office, mostly managers and directive emp...
Keep an overview of the employes's vacations, sick leaves and absences, register these in the agenda...
Put together documents coming from the photocopier, the mail, or the daily operations of businesses.
Manage the booking schedule for conferences and meetings of internal or external nature. Shop around...
Plan all arrangements for business travels including preparing schedules and booking transportation,...
Search and collect information relevant for the development of businesses in different fields rangin...
Program, prepare, and perform activities required to be performed everyday in offices such as mailin...
Prepare the documents, slide shows, posters and any other media needed for specific audiences.
Process instructions, usually oral ones, provided by managers and directives on actions required to ...
Register, follow-up, solve and respond to customer requests, complaints and after-sales services.
Ensure that access to personal or institutional data conforms to the legal and ethical framework gov...
Master foreign languages to be able to communicate in one or more foreign languages.
The methods to quickly transcribe spoken language into text, such as stenography.
Use the standard programs contained in Microsoft Office. Create a document and do basic formatting, ...
Make appropriate and timely use of office systems used in business facilities depending on the aim, ...
Use software tools, such as calendars, to-do lists, time-tracking, contact lists, to help in managin...
Use software tools to create and edit tabular data to carry out mathematical calculations, organize ...